RESPONSIBILITIES:

• Issue thank you letters for both monetary and non-monetary gifts for the Executive Director’s signature.

• Process payroll through the agencies payroll data management system (ADP).

• Maintain Little Green Light database for donor retention and tracking.

• Maintain the fax machines, copiers, stamp machine and supplies.

• Prepare new employee packets so they are available to management upon request.

• Send meetings notices, agendas, minutes and other materials as directed by the Executive Director, Board Chair, Committee Chairs.

• Put together informational packets for new board members.

• Assist with arrangements for Annual Meeting as well as preparation of invitations, an agenda, Directors’ Committee report, etc. Work with the Executive Director in preparation of the Annual Report.

• Maintain copies of agency’s standard forms.

• Maintain employee resource files.

• Prepare and send material for staff and board meetings as directed by Executive Director.

• Serve as backup to front desk receptionist.

• Responsible for handling and maintaining confidential records or reports.

• Perform other duties as assigned that support the mission and operations of Neighborhood House.

QUALIFICATIONS:

To perform this job successfully, the right candidate must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

Associates Degree or 5 or more years experience in administrative support.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient in Microsoft Office (Word, Excel, PowerPoint), database management, email, social media, and internet applications, with knowledge of office equipment including computers, projection equipment, telephone systems, facsimile, and photocopiers.

• Ability to work independently with minimal supervision, while also being a strong team player.

• Driver’s license and access to a vehicle required.

• Ability to facilitate multiple tasks simultaneously.

• Strong verbal and written communication skills.

• Strong organizational skills.

LICENSE/CERTIFICATION:

Valid driver’s license and proof of current auto insurance are required.

PHYSICAL and VISUAL ACTIVITIES:

• Ability to interpret, evaluate and communicate detailed written or verbal instructions to others accurately and quickly, including answering telephones, attending meetings, written correspondences or other forms of communication.

• Ability to communicate effectively (expressing or exchanging ideas by means of the spoken or written word).  This skill/ability is important in work activities in which workers must impart or receive detailed information through oral or written communication.

• Ability to lift, push, pull or carry up to 5 pounds for the dissemination of documents, supplies, materials, etc. to various locations throughout the office/ facility.

• Physical and visual activities that are commonly associated with the performance of the essential functions of this job.